The latest version of Smart Office Scan now available!

X-Solutions was acquired in June 2009 by Nuance, a leading provider of speech and imaging solutions for businesses and consumers. Nuance has developed PaperPort as a product to enhance office workers to work with digital and paper Documents from their desktop. And as you know, X-Solutions has been a key partner for HP, providing one of the leading MFP server-based scanning solution within HP with Smart Office Scan.

By combining these desktop- and server-based MFP solutions, Nuance can now provide you, HP and your customers with the ability to achieve total electronic document control through the use of a HP MFP.

With this new point release of Smart Office Scan, it is now possible to directly integrate the Smart Office Scan and PaperPort. This means that your HP customers can now access Smart Office Scan functionality directly from their PaperPort desktop.

For example: A customer utilizes the Smart Office Scan MFP client to scan paper documents into SharePoint with 3 additional metadata questions to determine the final storage destination. This exact same process is now possible with digital documents on a PC using PaperPort. Simply drag a document within the PaperPort desktop to the Smart Office Scan icon on the PaperPort Send To bar and a screen will popup which offers the user the same workflow options as the Smart Office Scan client on the HP MFP.

Experience the benefits of this integration by simply downloading this Smart Office Scan link from the download area of Smart Office Scan in the add-on folder.

Other changes within this new version of Smart Office Scan include:

Most accurate Word and Excel output via Nuance OCR technology
With the technology of the Nuance OCR toolkit (Omnipage) we have been able to enhance the current word and excel output formats resulting in a much more accurate word and excel output.

Scanning to editable formats directly from the HP MFP, becomes increasingly important for many companies. When paper contracts of other files have to be retyped, simply scan and convert this file directly to an editable format like Microsoft Word offers real time savings for a lot of organizations. You are now able to make your customer aware of this unique time saving features. Simply download the latest version of Smart Office Scan and demonstrate to your customer how simple scanning can be with Smart Office Scan.

Smart Office Scan adds OXPD client support for the new HP Scanjet Enterprise 7000n
The HP Scanjet Enterprise 7000n Document Capture Workstation is an easy to use, shared, A4 sheet-feed document capture solution that features fast, reliable paper handling as well as superior network manageability for IT-managed large workgroups and enterprise customers. Designed to improve and simplify document workflows, the HP Scanjet Enterprise 7000n. The intuitive 8.4-inch color touchscreen display and full QWERTY keyboard allows user to maximize to functionalities of Smart Office Scan.

Adding this all together makes this device in combination with Smart Office Scan ideal for archiving and retrieval of digital documents.

More complete browsing through Microsoft SharePoint
As many organizations use HP and Smart Office Scan to scan directly to Microsoft SharePoint, we have used the customer feedback gathered to improve the SharePoint connector. It is now possible to to access the whole SharePoint site from the HP MFP through Smart Office Scan.

PID authentication through Active Directory
Personalized scanning is also a growing requirement for organizations. This increases efficiency and also security. Within Smart Office Scan it was already possible to allocate a PID code to each user on the Smart Office Scan server. With this update it is also possible to manage these PID’s (personal ID) from Active Directory. This makes maintenance and changes much easier to coordinate for IT management.

These are some of the new features added to the existing power of Smart Office Scan in terms of easy and intuitive scanning on a HP MFP. For a complete overview of what Smart Office Scan can do to add value to your sales cycles please visit www.smartofficescan.com or contact your Nuance account manager.

All described features are part of the basic configuration of Smart Office Scan. Customers with a valid support contract will be able to upgrade free of charge. For other upgrade options please contact your Nuance account manager.

Click here to download the release notes

Important process changes

New Smart Office Scan trials now last for 45 days and the process to obtain a trial license has also been improved. To request a 45 day trial, please go to www.smartofficescan.com/registration and select "Register Trial". If it is your first time requesting a ScanFlowStore trial, an approval is completed by Nuance within 12 hours and the access to the Nuance Network will be e mailed directly to you. Once you have the Nuance Network account access, you can obtain additional ScanFlowStore trials anytime after that initial point simply by logging in to the Nuance Network.

With great pride we present to you our new version 2 update! Without a doubt, this revolutionary update will make scanning even easier than before! With our two fantastic new Smart Office Scan features, Zone OCR and Total Email Synchronization, documents can be scanned with the greatest of ease and office efficiency can be truly optimized!
	Zone OCR Smart Office Scan's Zone OCR module allows you to optimize efficiency and increase productivity by easily structuralizing the scanning process of large amounts of documents. By using a document template, you can create a search option based on a certain metadata value or select pre-fixed coordinates. After scanning, Smart Office Scan automatically searches for the pre-configured values and uses them to enter the file properties, name the documents, create folders and route the documents directly to the correct storage location.  Visit our feature corner for more information about Zone OCR.
	Total Email Synchronization Smart Office Scan already offered users the opportunity to scan and email documents directly from an MFP. Now, with our new release, Smart Office Scan can also synchronize with your personal email client. After scanning, Smart Office Scan will attach the document as text searchable PDF to an email, ready to be sent to your contact! After sending, a copy of the email is automatically stored in the "Sent items" folder of your email client (for example, Lotus Notes or Microsoft Outlook). Smart Office Scan's update offers the opportunity to monitor all sent emails and manage a comprehensive email archive. Visit our feature corner for more information about Total Email Synchronization.

All exciting new features are included in the basic configuration of this new update, giving everyone the ability to benefit from these new functionalities! 

Download now! Don't waste another minute! Start increasing productivity and optimizing efficiency even further by downloading Smart Office Scan's version 2 update today!

Experience the new website:
Proudly we announce that the renewed website of Smart Office Scan has been launched today! Experience the new Smart Office Scan website which fits seamlessly with the use of Smart Office Scan: Easy to use - first time, every time!

As the old website contained a very large amount of information for both customers and partners, with an inconvenient arrangement of all information, we knew that it was time for a completely renewed website. A new website that embraces every aspect of Smart Office Scan, while providing everyone with the latest information. The completely renewed and stylish website with a clear division of all information, ensures easier use of information by all parties.

Economic crisis: time to save money!
In today's economy, managers and directors at every company, are thinking of ways to save money and optimize efficiency. This is the perfect time to focus on exploiting the benefits of digital workflows. Optimizing the use of digital workflows gives organizations the possibility to drastically increase the working efficiency of employees, as well as creating long-term savings.

By using Smart Office Scan on a HP MFP, you will be able to see a fast increase of employee efficiency as they no longer have to spend valuable time archiving and retrieving documents. Also, a decrease of costs related to printing documents, such as paper, ink toner and filing cabinets, can be seen.

 

Possibilities with Smart Office Scan
Smart Office Scan combines ingenuity with user friendliness to create an easy and intuitive scanning solution and can be integrated into any workflow. Processes that previously needed to be done manually, and took several minutes to complete, can now be finished automatically in a matter of seconds.

With Smart Office Scan on an HP MFP, you can:

Reduce costs of:
• Filing cabinets using valuable office space
• Desktop scanners that can be replaced with one MFP
• Time consuming process of storing/retrieving files
• Expensive printing paper and ink toner
• Recreating/reprinting documents when they have been misplaced
• IT management and the need to handle software

Increase of:
• Return on investment on an HP MFP
• Office space that can be used for other purposes
• Employee productivity and efficiency
• Data security by creating secure text searchable PDF/A files
• Customer services efficiency and response time
• Use of already available business applications

Download the savings brochure now!

Smart Office Scan is an enabler for almost any HP MFP to integrate paper documents into a custom digital workflow. This means that each organization in each industry segment can profit from the intuitive and user-friendly features of Smart Offiice Scan. Unfortunately, in today's business it's not easy to find out how your customers have defined their workflows and what their challenges are. To help you and your customers understand their challenges and workflows, we have developed a vertical approach for Smart Office Scan.

Content of the vertical approach of Smart Office Scan
- Brochures for 14 vertical markets
- Predefined templates within Smart Office Scan per vertical
- Configurations for ease of installation

The need of your customers
Each vertical market has different document types and paper workflows. To help you understand your customers and their issues we have identified 14 different verticals. For each vertical we created a brochure which explains the needs and issues within this vertical.

Predefined templates per vertical
All 14 of these verticals are embedded in Smart Office Scan. Which means that, when Smart Office Scan is installed, a vertical can be selected to archive a predefined setup. Smart Office Scan will offer preconfigured scan templates that are defined per vertical market. This new vertical market approach within Smart Office Scan is based completely on document types.

The power of a preconfigured setup of Smart Office Scan
• Perfect tool for your existing customers to show them the next step with their multifunctional with a free 60 day trial
• Install the free, 60 day trial of Smart Office Scan for a new customer. This will give them the ability to experience the simplicity of scanning and the setup can be done with a minimal of effort
• Configurations for ease of installation. It will become easier for the technicians to install Smart Office Scan, because the customer needs are better defined

Go to vertical markets overview